Privacy Notice:
Name: Zennor Box Director of
Company Name: BoxOffice Films Ltd
Data Protection & Information Security
1. Introduction
This Privacy Notice explains in detail the types of personal information we may collect about you when
you interact with us. It also explains how we’ll store and handle that information and keep it secure.
In the future we may need to update this Privacy Notice. When we make any changes to the Privacy Notice
we will notify you of these changes.
2. What is BoxOffice Films Limited?
BoxOffice Films Ltd is a company registered and headquartered in the United Kingdom. We are committed
to protecting the privacy and security of the information which we collect and hold. In line with this
commitment, our privacy policy details how we process the information provided by Customer and any
third parties.
3. Data Collection and Usage
Zennor Box at BoxOffice Films limited holds and processes personal information in connection with our
services. We may be in the process of responding to an enquiry, retaining you as a customer or setting you
up with a trade account.
4. Client Information
You may give your personal information to Zennor Box at BoxOffice Films limited directly, such as on a
trade application, registration form or via our website; or you may email Zennor Box directly; or we may
receive your information from another publicly available source or a third party, such as LinkedIn, Twitter,
Instagram. If the Company sourced your information from a third party we will inform you how we
obtained your information and whether the information came from a publicly accessible source.
By providing your personal information to Zennor Box at BoxOffice Films limited you agree that you
would like to receive new product information and promotions. You are not obligated to provide Zennor Box
at BoxOffice Films limited with any information or participate in any of the services we offer. As such,
we will consider any information we collect directly from you as having been provided voluntarily.
The personal information which we will typically need include information such as your name, address,
phone number, email address, contact history and reference information.
We do not collect and hold sensitive information.
Where we progress your application for an account or an order, we may need to gain your consent to
verify accuracy of information you have provided, such as your identity, address, email.
We will only process information where we have a legal base to do so.
5. Customer Information
We may need to collect and use information about you or individuals at your organisation whilst providing
our services to you. We need to have your contact details such as name, telephone number and email address
as well as maintaining an accurate record of our interactions to ensure that we manage our relationship with
you efficiently.
Where appropriate and in accordance with the law, we may seek more information about you or your colleagues
from other sources, generally by way of due diligence or other market intelligence including from third party
market research and by analysing publicly available sources of information such as online media.
We may also hold your information in order to provide you with reports, new products, market insight and
analysis that we think you may find interesting (in each case, where this is accordance with your preferences).
6. Reference and Source Information
We may contact you to process your contact details such as name, email address and telephone number. We
may also process certain professional information such as your job title. We generally ask the Customer to
provide us with much of this information but we may supplement it with information we collect about you
from publicly available sources such as LinkedIn or through the contact with you directly.
7. Explaining the legal basis for processing your personal information The law on information protection sets
out the different reasons for which a company may collect and process your personal information. These legal
bases for which we collect your personal information are listed below:
1 Legitimate interest. In most cases Zennor Box at BoxOffice Film ltd will process your personal information
in the legitimate interest of providing you, with art sale services. We will hold, collect and process your
personal information so long as it does not infringe nor impact your rights, freedom or interests.
2 Contractual obligations. In certain circumstances, we need your personal information to comply with our
contractual obligations. For example, we may need to process your information in order to facilitate payment
to our consultants, associates, interim managers or contractors.
(d) Legal compliance. Where the law requires us to, we may need to collect, process and disclose your
personal information to comply with a statutory or legal requirement. For example, we may need to disclose
your personal information to comply with statutory HMRC intermediary reporting.
You have the right to know what information we hold, how we are processing your information and on what
legal basis. If you have any questions about the legal basis for processing your personal information, please
refer to Section 13 ‘Your Rights’ or contact us directly at zennor@zennorbox.com
8. How we will use your personal information
Zennor Box at Boxoffice Films ltd may process your personal information in the following ways: -
1 Collecting, storing and processing personal information for the purpose of providing you with sales services;
2 Providing these services to Clients and Customers which includes notifying you new products;
3 Assessing and reviewing your suitability for Trade accounts validating the information you have provided
to us through referencing and vetting procedures;
4 Introducing you to our on the road consultant (trade only);
5 Responding to your enquiries as a Customer.
6 Carrying out the necessary administration when supporting you;
7 Collating market research and information analysis or sector specific information for the purposes of
providing you as a Customer or a trade Client with reports, new products, offers, industry insight and analysis;
8 In line with your marketing preferences, providing you with these reports, new products, offers, industry
insight and analysis, news, events and other information. Where we do so, you will be able to unsubscribe
from such communications;
(i) Retaining a record of our interactions with you;
(j) Establishing quality, training and compliance with our obligations and to meet our internal standards and
industry best practice.
9. Transfer of Personal Information
Zennor Box at Boxoffice Films ltd may share your personal information with trusted third parties where we have
employed them to provide services that Customers have requested, for example Shipping companys.
Zennor Box at Boxoffice Films ltd may share your personal information with third parties who perform
functions on our behalf and who also provide services to us, such as our Webservice provider. Any information
held at the service provider is encripted.
We may also release personal information to regulatory or law enforcement agencies, if they require us to do so.
We will also disclose your information where we are permitted and requested to do so by law.
When paying for goods which you have ordered from Zennor Box at Boxoffice films you enter into a different
agreement with different Terms and Conditions at PayPal.
Please be assured that we never sell your information to third parties or use the information for purposes other
than those outlined in this policy.
10. Obtaining your personal information from a third party
As part of our legitimate interest we may research information relating to trade accounts. This may include
obtaining personal information from online sources, for example we may obtain information from social media
sites such as LinkedIn and career websites. From time to time we may also receive Company information from
persons for whom have been otherwise engaged.
Where information from third party sources is of no use to us, or where you have notified us that you do not
want us to provide you with services, we shall delete it. Further, it is our policy that we keep a record of how
your information was collected and will be happy to provide you with this information as pursuant to your
individual rights (please see Section 13).
11. Information Storage and Retention
Your personal information provided to Zennor Box at Boxoffice Films ltd will be held securely within our
database. Our centralised database is only accessible by Zennor Box at Boxoffice Films ltd and our selected
and vetted webservice provider who adhere to our strict privacy and confidentiality principles.
We will retain your information where we have a legitimate business interest to provide you with our new
products services or where we have a legal or contractual obligation to do so.
Please note that where there is not ongoing legitimate business interest the following sets out the lengths of
time we are required by law to retain your information or certain elements of your information:
For 6 years from the end of each tax year information is kept for the purposes of keeping VAT records
for any VAT registered limited company contractors.
If, however you have any questions about how long we store your personal information or would like to talk
to us about having your personal information deleted or anonymised please contact our Data Protection lead
at zennor@zennorbox.com
12. Data and Information Security
We take appropriate steps to ensure your information is kept secure at all times. We have technology and
organisational safeguards in place to protect against the loss, destruction, misuse, disclosure and unauthorised
access to personal information under our control. Unfortunately, the transmission of information via the
internet cannot be guaranteed secure. Whilst we will do our best to protect your personal information, we
cannot guarantee the security of your information transmitted to our site; any transmission is at your own risk.
Once we have received your information, we will use strict procedures and security features to try to prevent
unauthorised access.
13. Your rights
Please be aware that you have the following data protection rights:
1 The right to be informed about the personal information the Company processes on you;
2 The right of access to the personal information the Company processes on you;
3 The right to rectification of your personal information;
4 The right to erasure of your personal information in certain circumstances;
5 The right to restrict processing of your personal information;
6 The right to information portability in certain circumstances;
7 The right to object to the processing of your personal information that was based on a public or
legitimate interest;
8 The right not to be subjected to automated decision making and profiling; and
9 The right to withdraw consent at any time.
Please note that if you exercise your right to erase your personal information you will not be able to be
included in any executive search assignment or approached for any Zennor Box project.
Where you have consented to the Company processing your personal information you have the right to
withdraw that consent at any time by contacting our Data Protection ZennorBox at BoxOffice Films ltd.
If you wish to withdraw consent we will only retain minimal information to prevent future contact, or to keep
a record of the information disclosed in line with our legal obligations.
14. Cookies
A cookie is a small file placed onto your device that enables website functions and targeted advertising.
Cookies are very commonly used on modern websites, and their aim is to improve user experience by
gathering information on how the website is performing.
Our website requires cookies to function properly. We define cookies as either:
1 ‘first party cookies’, which are cookies set and managed by ZennorBox at BoxOffice Films ltd
2 ‘third party cookies’ which are set and managed by other organisations
We use ‘first party cookies’ to offer you the best possible user experience on our website.
Zennor Box at BoxOffice Films ltd may on occasion use ‘third party cookies’ such as Google Analytics
to assist with analysing the performance of our website.
You can control the usage of cookies in your web browser settings. You can disable cookies completely if
you want to, but this could mean that Zennor Box website may not function properly and cannot offer you
the best possible user experience.
15. Complaints.
Complaints Questions, comments and requests regarding this policy are welcomed and should be addressed
to zennor@zennorbox.com. If you have any concerns about our use of your information, you also have the right
(as a UK resident) to make a complaint to the Information Commissioner's Office, which regulates and supervises
the use of personal data in the UK, via their helpline on 0303 123 1113.
Changes to this policy, any changes we make to our policy in the future will be emailed to you or put on this page.
If you do not wish to be contacted in this way or you wish to be permanently removed from our database,
please contact us at zennor@zennorbox.com.